August 10, 2025
Partnership between Semadox and Compacer brings 100% digital processes to PDF data management
For over 25 years, Compacer with its edbic integration platform to ensure that millions of EDI messages are reliably processed every day. But despite all digitization, there remains a residual problem: PDF documents. Orders, invoices or delivery notes that have to be entered manually slow down processes — and cost money.
85% of all business data flows digitally today. But what happens with the remaining 15%? With PbsConnect International For example, a customer of Semadox, 5,000 PDF orders per month meant a personnel cost of 2.5 full-time jobs — just for manually entering the data from the PDF documents into the ERP system. The paradox is clear: The more digital companies become, the more painful the analog remnants are.
Compacer was looking for a solution that offered more than the classic OCR. Real intelligence with EDI quality was required — and Semadox was chosen.
The reason for this is obvious: Semadox does not read PDFs, but understands them — both at header and position level. The hybrid approach combines the precision of templates with the flexibility of AI. The result is consistent reliability, which is crucial in EDI workflows: 100% accuracy.
A joint demo by Compacer and Semadox shows how fast this works (Make an appointment here and have the demo presented online without obligation). A simple email with a PDF attachment is processed into a clean EDI message in less than a minute. The supplier is automatically recognized, every line of article is precisely extracted and the data is structured at edbic, the compiler software for smart data integration handed over. From there, they flow seamlessly into the ERP system. Even incorrect assignments are automatically corrected — and show how robust the solution is.
The practical results speak for themselves. With Fegime, it only took a few weeks from template creation to production. Customers report an average time savings of 70% in process management. With PBSconnect, the investment in Semadox paid off in less than three months; the company was able to save around 150,000 euros in personnel costs annually.
Semadox also sets technical standards. The engine ensures maximum accuracy with features such as MIME encoded word decoding for special characters, a hybrid combination of artificial intelligence and templates, and precise position level recognition. For companies, this means: no system change, but an intelligent extension of existing workflows — with edbic from Compacer as a reliable middleware.
Compacer and Semadox are already working on the next steps. With so-called item detection, article recognition should also be possible without templates in the future. The planned ZUGFeRD integration allows structured XML data to be used directly. And the shared vision is clear: Every PDF should automatically become a structured data set.
With the partnership between Compacer and Semadox, the last analog islands disappear in business processes. What remains are consistently digital, error-free and scalable processes — from the first order to the ERP.
👉 Are you interested in the demo? Contact us and see the Semadox solution for yourself.
Image source: ChatGPT
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