November 27, 2024
How Semadox and LinqSupply® optimize PDF data extraction in logistics
In logistics, every second counts. Processes must be fast, precise and reliable in order to survive in an intensely competitive environment. But many logistics companies are still confronted with a problem: documents in PDF format. Whether invoices, orders or shipping documents — important information is often available in PDFs. And it's hard to believe it, they're still often processed by hand. This common but of course completely antiquated business process costs time, ties up resources and has a high potential for errors.
Semadox's PDF data extraction software is the technical solution to this problem. In collaboration with our partner InSyca and its modular SaaS solution LinqSupply® Semadox ensures that structured data is extracted and validated from PDF documents at header and position level. The process is completely automated and optimized. Even in EDI processes, where data is sometimes only available in PDF format, Semadox ensures that data communication is faster, more error-free and more cost-effective.
Tip: LinqSupply® offers a comprehensive and, above all, convenient solution for anyone who wants to optimize their supply chain processes. In the form of a digital platform, LinqSupply® combines real-time data communication and intelligent automation. This results in transparency in business communication and an efficient, modern supply chain that impresses both customers and trade partners.
The SaaS platform is scalable and can be individually adapted to the needs of the respective company.
In this article, we will show you ten specific use cases from the logistics sector that could be made significantly more efficient by using LinqSupply® and Semadox.
Logistics receives numerous invoices from suppliers and freight forwarders every day. Manually entering these into accounting systems is time-consuming and prone to errors. With Semadox and LinqSupply®, billing data is automatically recorded and processed in a structured manner. This is how logisticians speed up accounting processes and avoid unnecessary errors.
Tip — with regard to the imminent e-billing requirement: With LinqSupply®, e-billing can be easily implemented in accordance with EU Directive and EN 16931. The platform supports all approved standards, such as XRechnung or Peppol BIS.
Shipping and delivery orders are often delivered as PDFs. Semadox converts this data into structured information that can be processed further immediately. As a result, companies not only gain valuable time, but can also optimize tasks such as route planning and order processing as a result.
LinqSupply® streamlines the management of shipping and delivery orders through real-time tracking and automated notifications, resulting in shorter delivery times and greater transparency.
Customs documents such as bills of lading and certificates of origin often present logistics companies with challenges, particularly when it comes to manual processing. With Semadox and LinqSupply®, these documents can be processed automatically. As a result, customs processes can be processed faster and more efficiently.
Order orders in PDF form often require manual transfer to IT systems. Semadox takes on this task. The data is extracted precisely and quickly and fed directly into existing systems. This saves time and minimizes effort in every procurement process.
By centrally managing and digitizing orders, LinqSupply® ensures simplified tracking, fewer errors and faster approval.
Choosing the right carrier is often a question of price. Semadox helps to efficiently analyze freight costs and tariff sheets by extracting relevant information from PDFs and making them comparable. This allows you to find the best provider in a very short time.
Contracts with logistics partners often include service level agreements (SLAs), which must be monitored regularly. With the help of Semadox, such information can be automatically extracted. LinqSupply® supports the management and documentation of supplier contracts.
Receipts, also known as Proof of Delivery (POD), are crucial for approving payments. With Semadox, these documents can be processed automatically, making payment approvals faster and avoiding disputes.
The onboarding process of suppliers and carriers can be unnecessarily lengthened by manually processing PDFs. Semadox provides automated data extraction, which significantly speeds up the onboarding process.
With LinqSupply®, the onboarding of new partners is accelerated and simplified through standardized, digital processes, which leads to faster integration and increased efficiency.
The processing of return authorizations (RMA) is often prone to errors when done manually. Semadox makes this process more efficient by automatically extracting the relevant data and processing it correctly.
Inventory reports are often available in PDF form, which can make replenishment planning difficult. With automated extraction using Semadox, you always have an overview of your stocks and can optimize replenishment planning.
Image source: Midjourney
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